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Procurement Specialist

Job

01

No. of employees needed

Contract

Job State

01 year

Duration

Ministry of Social and Family Development

Place of Work

MVR 25,020.00– MVR 28,800.00

Salary

The Procurement Specialist’s task will include the following tasks, among others:

(i)Procurement Related Activities of SGII project.

(ii)Reporting to the Project Coordinator of the PMU on procurement preparation and conducting related activities,

(iii)Assistance in preparation of bidding documents for all stages of the procurement process (RoEIs, invitations to bid, standard bid documents, technical specifications, bid clarification, bid evaluation reports) in accordance with the ADB Procurement Guidelines and Regulations noted above,

(iv)Submission of all prepared documents to the Coordinator of the PMU for review prior to submission for a No Objection from ADB;

(v)Reviewing relevant Bid, Advance, and Performance Securities/bank guaranties,

(vi)Participation in or facilitation of Evaluations of submitted Bids. Preparation of Evaluation Spreadsheets and required documents. 

(vii)Setting up and maintaining a system of internal approval and contract signatures.

(viii)Submit signed contracts, completion/delivery certificates and other relevant documents to the Financial Manager for payments.

(ix)Assisting in development of Procurement Plans (by method of procurement, types, quantities, costs, delivery requirements, sources, etc);

(x)Co-ordination of procurement matters with PMU and with Ministry of Finance.

(xi)Assisting in finalising specifications where necessary.

(xii)Maintaining the Bid Administration system and filing system.

(xiii)General duties as may be directed by the Project Coordinator and Project Director.

Responsibilities

• Master’s degree in a related field with experience of 5-7 years. Or
• Bachelor’s degree in a related field with experience of 10 years.
• Specialized knowledge of and significant experience in all substantive areas/aspects of procurement (e.g., procurement of goods; various forms of construction contracts; selection/ contracting of Procurement Specialist services under various methods; preparation of bidding/contract documents for the international procurement of goods, works, services.
• Familiarity with procurement requirements of the ADB or other Donor funds will be an advantage.
• Demonstrated high level competency in computer skills for operations using Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook applications,
• High level verbal, written and presentation communication skills in English, with demonstrable reporting skills.
• Should have strong leadership, management, and communication skills in presenting, discussing, and resolving difficult issues and have ability to work efficiently and effectively with a multidisciplinary team.

Qualification and Experience required.

The Ministry of Social and Family Development now invites interested individuals qualified for the assignments to submit Expression of Interest inclusive of the following documentation to demonstrate your eligibility for the assignment.

1. Cover Letter for Expression of Interest
2. Copy of National Identification Card
3. CV including information that demonstrates that the candidate is qualified to undertake the scope of work.
4. Work experience documentation. (Description of similar assignments, and experiences in similar field of work).
5. Copies of attested academic qualifications certificate accredited by Maldives Qualification Authority.
6. Reference letters from current and/or previous employers.
7. Reference letters from current and/or previous employers.

Required Documents

Candidates interested in applying, please email your CV along with other relevant documents to   [email protected]   before 28^th  November 2024, 1300, hrs.  For more information, please call +960 3027551

Deadlines and submission of application

i.Report directly to the Project Coordinator.

ii.The Procurement Specialist should report to work as per the Ministry’s requirement and guidelines for the position, other than public holidays.

iii.The Procurement Specialist should report to work as per government working hours and based on the requirement of the project.

 Reporting Requirements

The short-listed candidate will be requested to participate in personal interviews and submit the names and contact details of personal referees who can attest to their ability.

Shortlisting

An interview will be held between 28^th  November 2024-28^th December 2024 at Ministry of Social and Family Development. Time will be notified by Email.

Interview Date, Time, place and duration

The A2 sheet will be published wthinworking 3 days of interview on the website of the ministry. Any queries about the A2 sheet should be mailed to the email of ministry within working 3 days after publishing of A2.

Publishing the A2 sheet

For any futher information call 3027551 or e-mail [email protected]. Recruiting  Policy will be available on https://www.csc.gov.mv/Policy/Index/51