Project Coordinator (2year contract)

Requirement / Qualifications:

• Minimum Diploma related to Project Management/Business Management/Administration or
any related field to the assignment with 1 year of relevant work experience
• Work experience in similar projects/operations will be an added advantage.
• Must be familiar with FIDIC Silver Book

Key responsibilities:

• Overall management of PMU administrative work. 
• Organize and secretariat to; project coordination meetings (with contractor) and other project related stakeholder meetings
• Ensure all required materials for the above-mentioned meetings of committees, project coordination and other stakeholders are provided/collected in a timely mannerprior to the meetings
• Organize and participate in site visits as required by the project.
• Visit project site for monitoring purposes and give site specific suggestions where necessary/instructed by PM.
• Liaise with project stakeholders, to ensure timely and coordinated implementation of project activities and relevant stakeholder activities.
• Ensure effective communication channels are in place and ensure effective proactive communication with the stakeholders.
• Participate and give input to PMU in any other work-related tasks assigned by the Project Steering Committee / PM.
• Assist the Project Manager (PM) in preparation of policy papers on the deliverables of the project required for senior management when requested by senior management.
• Carry out project activities assigned by PM and ensure timely delivery of services to the Project.
• Complete the day-to-day activities relating to the project, including administrative responsibilities, such as receiving and sending documents and letters.
• Assist PM to provide regular project updates to relevant authorities on project progress and any foreseen risks and constraints for remedial action.
• Assist PM in preparation of information/reports such as annual work plan, annual project review reports, project progress reports, bi-annual reports, quarterly reports etc. and other documentation requested by AIA.
• Ensure all project data, information, assets registry and appropriate records pertaining to the project are kept properly with guidance from PM.
• Provide assistance to the project team in providing overall Coordination to the Operator / Contractor and ensure timely delivery of the project outputs in accordance to the contract agreement
• Assist PM in developing a mechanism to evaluate, monitor the performance of the PMU staff and prepare performance reports in a timely manner.

Preferred Skills:

• Excellent verbal and written communication skill
• Ability to work efficiently and effectively with a multidisciplinary team.
• Proficient in Microsoft Office Applications
• Customer Service oriented
• Able to manage time and prioritize.
• Must be willing to work for extended working hours.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude.

Benefits:

Salary and allowances will be paid as per company policy.

To be attached with the Curriculum Vitae:

• Cover Letter for Expression of Interest (EOI)
• Copy of national Identification Card
• CV including information that demonstrates that the candidate is qualified to undertake the scope of work.
• Work Experience documentation (description of similar assignments, and experiences in similar field)
• Copies of academic qualification
• Reference letter from current/previous employers
• For candidates currently working at a government institution, a No Objection Letter from the current workplace should be provided.

Deadline: 16th March 2023

Send your application to [email protected]