Subject:  Supply of HR Software

Agro National Corporation (AgroNat) is looking for a party to supply an HR Software, in accordance with but not limited to below specifications:

1. 1.       Specifications

The system should be an overall HR solution with Desktop/Web, and Mobile App.

Both On-premises installable and cloud deployed applications are accepted.

The Desktop application should be able to access all the modules of the system, both by HR officials and employees.

The Mobile applications should include all the functionality to personally manage and request HR services.

Native mobile application with support for IOS and Android is required. The desktop version should be developed with latest web standards and frame works. The desktop version should be able to use all popular web browsers.

Mobile App should allow key information availability anywhere and should manage/carryout multiple self-service transactions on the go. Managers should be able to carry out multiple transactions/tasks relating to their departments using the Mobile App.

The supplier shall provide free services for Six (6) months after completing the implementation of the software (project).

1. 2.       Key functional features

Employee Profile

• Employee Personal Details
• Education Details
• Employment Contract with English and Dhivehi Languages
• Employees Job Descriptions and Employees Personal Document Details.

Attendance

• Attendance punch records (IN and OUT) with download and upload option
• Attendance adjustment option for HR officers
• Leave management for HR approvals and import/export options
• Able to connect with attendance devices
• Geo-location attendance punching.

Staff Portal

• Attendance board and attendance adjustment
• Leave request and status
• Salary advances and loan request and approval
• Company directory
• Soft attendance punching with geo location
• Event Log records
• OT requests
• Employees Personal page
• Salary slip.

Appraisal

• Appraisal forms creation
• Appraisal records management and reporting
• Employee dislodgement (Transfer, Promotion and Demotions)
• Warning and cautions
• Suspensions based on warning and cautions
• Appraisal Questions settings and Result.

Template creation

• Ability to create templates for letters and memos.

Payroll

• Monthly attendance compilation and approvals
• Monthly salary creations and verification
• Salary related documents like (bank transfer person etc.)
• Pay slip distribution for all employees’ personal email.
• Creating MIB or other lease payment sheets
• Automatic employee pension sheet creation.

Recruitment

• Candidates profile registration
• Candidates profile shortlisting
• Interview panel to conduct interview
• Result announcements candidates
• Candidate online application process.

Training Module

• Define trainings
• Enroll employees to trainings
• Schedule trainings
• Training requirements identification.

Reports

• Reports of all transactions
• Management reports
• Analytical reports.

User dashboard / portal

• Self-customizable dashboard
• Analytics
• Charts
• Alerts and notifications
• Reports
• Transaction search, print and export
• Self-password reset.

Facility management

• Work Permit and Visa and other License related alerts to be generated from the system
• Alert to be generated when staff contract duration end date is near.
• Organization premises managing
• Document management travel management and other company accessories management.

Front office operation

• Front office administration
• Utility bill collections and letter handling
• Admin related setting for front office task.

System Administration and settings

• User registration and login id and encrypted password generation
• Group user rights
• Individual user rights management
• Profile setting
• Attendance setting
• Payroll setting
• General setting
• Organization setting
• Organization chart
• Departments
• Employee designation
• Appraisal setting
• Working days, hours, work shifts definition.

1. 3.       Documentation

The system should be well documented, and all the credentials should be provided upon completion of the project. 

1. 4.       System training

User Trainings to HR staff and department heads with Tutorial documents should be provided.

1. 5.       Initial installation & setup and aftersales services

Initial installation of the system with all data entry (organizational data) to operate the system needs to be carried out by the supplier.

Free aftersales services of up to Six (6) months should be provided by the supplier.

1. 6.       Information for bidders

The AgroNat now invites eligible Firms to submit their proposal for providing the services. Interested Firms should provide information demonstrating that they have the required qualifications and relevant experience to perform the services along with the following documents:

• Letter of expression of interest
• Valid reference letters from the clients for the relevant assignments carried out in the past
• Copy of company registration certificate
• Business profile sheet issued by the Ministry of Economic Development with business owner/ shareholders /partners information.
• GST/BPT registration certificate
• Company profile
• Proposed work plan and methodology
• Total cost of the assignment in a separate sheet.

An information meeting shall be held on 29^th June 2021 at 1000hrs local time virtually (Zoom). More details regarding the information meeting will be emailed to the bidders who register for the information meeting.

Tender should be emailed to [email protected] on or before 5^th July 2021 at 1300hrs Maldivian time.

Bid meeting will be held through Zoom on 5^th July 2021 at 1330hrs Maldivian time.

Only parties who have registered and attended the information session is eligible to bid.

Bid documents should be password protected and emailed before the deadline.

Bid documents should be in PDF format and Zipped as a single file.

Password should be provided during the Zoom meeting to open the bid document.

Only eligible parties who have emailed bid documents will be allowed to join the bid collection Zoom meeting.

For further information, please email to, [email protected].

It is in AGRONAT’s discretion to reject/cancel any bid which does not fulfil or comply with the above terms, at any time during the bid evaluation process. Also, it is in AGRONAT’s discretion to cancel this invitation to bid at any time.

1. 7.       Bid criteria

• Software features: 50%
• Price: 30%
• Related work experience: 15%
• Delivery and implementation duration: 5%

Head Office

Agro National Corporation

H. Orchid Building, 8B, Ameeru Ahmed Magu, 20095 Male’

Republic of Maldives

Email: [email protected]

Phone: +(960) 3030 400

This invitation for bid is also published on AGRONAT website www.agronational.mv

Date: 23 June 2021

Number: AGRO/PRO/TD/2021/08

Published Date: 23 June 2021

Published Time: 12:00

Deadline: 5^th July 2021