Executive Assistant (Personal Assistant to CEO)

Position Name

  1 

No. of Positions    

  1 Year

Contract Period

  MIFCO Head Office / Company Secretariat

Worksite/Department

  Competitive Compensation Package

Salary

 • General Duties

• - Manage and execute all administrative tasks required to support the CEO efficiently and effectively, Interface with other department staff to carry out CEO’s requests.
  - Deliver timely reminders to CEO concerning meetings, deadlines and other commitments.
  - Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO
• • Scheduling and calendar management
  - Solicit and review meeting requests, prioritize appointments, and coordinate scheduling with internal and external parties.
  - Identify and reserve meeting space and arrange off-site meeting locations.
  - Regularly review scheduled meetings, re-evaluate priorities, and modify previous scheduled appointments.
  - Consistently monitor email and other communications to ensure that all scheduling is coordinated, logistics confirmed, and appropriate parties informed.
  - Ensure the CEO’s schedule is followed and respected and Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.

• • Travel planning and expense reporting
  - Arrange complex and detailed travel plans, travel documents, and itineraries. Research and present airline, hotel, and other travel options. Complete travel expense reports for the travels of CEO.

  
  • Meetings and Trainings
  - Greet CEO’s visitors and ensure meeting rooms and video and voice communications are prepped.
  - Compile support documents for internal and external meetings including presentations and reports for CEO.
  - Organize CEO’s correspondence, presentations, and meeting notes. Maintain records of CEO’s speaking engagements and participation in conferences and external events.
  - Organize CEO’s trainings/seminars with the assistance of training manager.

  • Information and records management
  - Maintain data integrity of database through timely and accurate data entry.
  - Prepare, maintain, and safeguard all the executive meeting minutes and other important documents.

  • Other roles:
  - Provide event management support including VIP management and organizing efforts.
  - Provide support to other projects/duties as assigned for the overall benefit of the department and the organization.
  - During the absence of a department staff, scan correspondence, e-mails/letters in order to channel replies for the appropriate focal point, when necessary, and coordinate meeting representation where necessary.

Key Responsibilities

• GCE/IGCSE A level English/CPE/CAE qualification in English and Good communication skills in both verbal and written in English and Dhivehi; AND minimum 1 year of experience in similar position OR specific experience in serving the executive management.
• Fluent communication skills, excellent organizer, efficient time management and people management skills.
• Effectively prioritize and execute tasks in a dynamic environment and should be a person of high integrity, ethical and moral standards.

Minimum Qualification and Experience Required

 10^th January 2024 /14:00hrs

Deadline

 Interested candidates must submit the following documents to           [email protected]                                                                      

Any application after the deadline would not be accepted.                        

- Valid National ID copy                                                                           

- CV                                                                                                            

- Education qualification and Training certificates                                     

- Reference letters certifying the experience

- Police report

- The letter of application for the interested position or Job Application Form (Job Application form attached to the iulaan)

 You can contact MIFCO HR on 3323932- Ext:300

Expression of Interest