Maldives
INTRODUCTION
Male’ Water and Sewerage Company Pvt. Ltd. (MWSC) requests proposals for provision and management of 2 events (Anniversary Official function and Staff Award Night). The selected party will be asked to work in close collaboration with and in support of MWSC’s Marketing and PR team. SCOPE OF WORKS
- Detailed RFP and scope to be shared during the information session.
SCOPE
The Contractor would be responsible to plan and manage the event. The minimum requirement of the organizer will be as follows. Bidder is to propose methodology for carrying out the event, based on these requirements.
Event 1: Anniversary Official Function
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Details |
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Event Hall & Stage |
Wide screen Led* panel setup (bidder to propose the sizes) |
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Event Tent (placement of tent that can accommodate minimum 700 pax with round tables, including sound control area and live setup.) Whole park will be booked for the event. The organizer can select the best location for the tent. |
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Design, Print and installation of side backdrops (bidder to propose the sizes) |
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Sound setup with mic for hosts and speeches |
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Venue cleanup before and after event |
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Production of props. These props are to be placed the venue for an ambient feel and in tune with the overall event theme, which will be communicated at the information session. |
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Venue lighting and effect lighting |
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Stage fabrication with podium (podium to include flower arrangement) |
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Flags and other corporate material placement. (Material will be provided by MWSC) |
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Photo backdrops design, print and installation (8x12 feet) |
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Miscellaneous |
Invitation card design |
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Backdrop design and animation |
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Hiring event host (1) |
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Live music (3 piece band) |
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Provisional (Provisional items shall only be undertaken by the selected party at the request and upon prior approval of MWSC) |
Corporate video (3-5 minutes) |
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Food area tent |
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Ac fan covering the tent area |
Event 2: Staff Award Night
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Details |
|
Event Hall & Stage |
Design, Print and installation of side backdrops (bidder to propose the sizes) |
|
Sound setup with mic for hosts and speeches |
|
|
Venue cleanup before and after event |
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Hall draping, decoration and props. These props are to be placed the venue for an ambient feel and in tune with the overall event theme, which will be communicated at the information session. |
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Venue lighting and effect lighting |
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|
Flags and other corporate material placement. (Material will be provided by MWSC) |
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|
Photo backdrops design, print and installation (8x12 feet) |
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Coordination of staff performances (implement and manage audio/visual, live video process, playback of required videos, backstage coordination, technical assistance in editing videos and multimedia provided for staff performances). |
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Miscellaneous |
Invitation card design |
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Backdrop design and animation |
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Provisional (Provisional items shall only be undertaken by the selected party at the request and upon prior approval of MWSC) |
Wide screen Led* panel setup (bidder to propose the sizes) |
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Stage fabrication with podium (podium to include flower arrangement) |
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AC fans of the event halls |
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Potted plants |
ELIGIBILITY CRITERIA z
- The bidder (single firm, company, partnership, or other legal entity) shall be registered in the Republic of Maldives;
- The above must be fully supported by including all the following documents in the bidders’ proposal. Failure to include any will render the bidder ineligible and nonresponsive, leading to disqualification of the bid.
- Copy of Company Registration Certificate
- Company Profile Information sheet issued by the Ministry of Economic Development
- Copy of Bidders National Identity Card
- GST Registration Certificate
- MIRA Tax Clearance Report (past 6 months from the date of bid submission)
- Bid Form or RFP form ( All sections completed, signed, and stamped)
TENDER SCHEDULE:
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Step |
Process |
Date & Time |
Venue |
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Information Session |
09th February 2023, 11:00 hours |
MWSC CS Building, 6th Floor Ameenee Magu, Male’, Maldives. |
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Submission of Proposal & Proposal Opening |
16th February 2023, 11:00 hours |
MWSC CS Building, 6th Floor Ameenee Magu, Male’, Maldives. |
NOTE: Only parties which attend the information session will be allowed to submit the proposal.
For further information, please contact Local Procurement Department +960 3028343 or email to: [email protected]
Local Procurement Department