Assistant Officer
Procurement & Warehouse Management

MINIMUM QUALIFICATION & REQUIREMENT
• A’Level 3 Passes (OR)
• O’Level 5 Passes (Including Dhivehi & English) with minimum 2 years’ relevant experience in the field.

OVERALL SCOPE
Carry out the work of procuring items/equipment’s or any services required by the Corporation as per the Procurement policy of the Corporation.

SCOPE OF WORK
• Receive Purchase Requisitions from departments and check whether the forms are properly filled.
• Obtain quotations for the goods to be purchased and make comparisons.
• Preparation of purchase order / work order.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Perform buying duties when necessary.
• Monitor and co-ordinate deliveries of items between suppliers (local and overseas) and make arrangements for goods to be delivered.
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
• Respond to customer/supplier inquiries regarding order status, changes, or cancellations.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Coordinate Custom clearance work for the goods received from overseas and ensure that company does not incur any fine or damages.
• Acquire updates on placed Orders and pending Purchase Requisition requests from other departments.
• Ensure that complete sets of documents are passed to Finance Department to ensure timely payments.
• Maintain all the records to ensure that procurement processes, decisions, and contractual agreements are accurately documented. Such documents include Pos, WOs, Tender Documents, Vender Forms, etc.
• Deal with updates and manage daily correspondences.
• Assist with managing the administrative process throughout the duration of the preparation of the all documentation until the award of the contract.
• Assist in achieving specific procurement objectives assigned on an annual basis.
• Record meeting minutes of the department and follow-up on the issues raised and maintain filing system.

JOB SKILLS AND SPECIFICATIONS
• Knowledge of basic buying and purchasing practices.
• Knowledge of Administration and Clerical work.
• Should be familiar with Microsoft office package and any other work relevant software.
• Should be able to work as an individual and as a flexible team player.
• Strong communication skills (verbal as well as written).
• Should be able to priorities tasks and manage one's own time effectively.
• Strong interpersonal skills.

SALARY PACKAGE
Gross Salary of MVR 13,000.00

REQUIRED DOCUMENTS
• Accredited certificates,
• Job reference letters
• NID card or Driver’s License
• Police Report

Apply via: https://jobs.hdc.com.mv 
Deadline: 06th January 2022, 14:00hrs
For Further Information: 3353535 or call center hotline: 1516