Job Opportunity
Number: 134-HR/I /2024/18
Published Date: 29 Feb 2024
Published Time: 17:42
Deadline: 09 Mar 2024 14:00
Maldives Industrial Fisheries Company Limited
Maldives
Executive Assistant (Personal Assistant to CEO)

 

JOB OPPORTUNITY


 

   Executive Assistant (Personal Assistant to CEO)

Position Name

  1 

No. of Positions    

  1 Year

Contract Period

  MIFCO Head Office / Company Secretariat

Worksite/Department

  Competitive Compensation Package

Salary

  • General Duties
    • Manage and execute all administrative tasks required to support the CEO efficiently and effectively, Interface with other department staff to carry out CEO’s requests.
    • Deliver timely reminders to the CEO concerning meetings, deadlines, and other commitments.
    • Serve as the primary point of contact for internal and external constituencies on all matters about pertaining to the CEO.
    • Scheduling and calendar management
      • Solicit and review meeting requests, prioritize appointments, and coordinate scheduling with internal and external parties.
      • Identify and reserve meeting space and arrange off-site meeting locations.
      • Regularly review scheduled meetings, re-evaluate priorities, and modify previous scheduled appointments.
      • Consistently monitor email and other communications to ensure that all scheduling is coordinated, logistics confirmed, and appropriate parties informed.
      • Ensure the CEO’s schedule is followed and respected and Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.

 

  • Travel planning and expense reporting
    •  Arrange complex and detailed travel plans, travel documents, and itineraries. Research and present airline, hotel, and other travel options. Complete travel expense reports for the travels of theCEO.
    • Meetings and Trainings
      • Greet CEO’s visitors and ensure meeting rooms and video and voice communications are prepped.
      • Compile support documents for internal and external meetings including presentations and reports for CEO.
      • Organize CEO’s correspondence, presentations, and meeting notes. Maintain records of CEO’s speaking engagements and participation in conferences and external events.
      • Organize CEO’s training/seminars with the assistance of training manager.
      • Information and records management
        • Maintain data integrity of database through timely and accurate data entry.
        • Prepare, maintain, and safeguard all the executive meeting minutes and other important documents.
        • Other roles:
          • Provide event management support including VIP management and organizing efforts.
          • Provide support to other projects/duties as assigned for the overall benefit of the department and the organization.
          • During the absence of a department staff, scan correspondence, e-mails/letters in order to channel replies for the appropriate focal point, when necessary, and coordinate meeting representation where necessary.

 

Key Responsibilities

 

  • GCE/IGCSE A level English/CPE/CAE qualification in English and Good communication skills in both verbal and written in English and Dhivehi; AND minimum 1 year of experience in a similar position OR specific experience in serving the executive management.
  • Fluent communication skills, excellent organizer, efficient time management, and people management skills.
  • Effectively prioritize and execute tasks in a dynamic environment and should be a person of high integrity, and ethical and moral standards.

 

Minimum Qualification and Experience Required

 09 March2024 /14:00hrs

Deadline

 Interested candidates must submit the following documents to           [email protected]                                                                      

Any application after the deadline will  not be accepted.                   

     - Valid National ID copy                                                                 

    - CV                                                                                                           

-Education qualification and Training certificates                            

 - Reference letters certifying the experience

- Police report

- The letter of application for the interested position or Job Application Form (Job Application form attached to the Iulaan)

 

 You can contact MIFCO HR on 3323932- Ext:300

Expression of Interest

Note: Shortlisted candidates will be subjected to an interview in which their capability to perform the job must be demonstrated.

29 Feb 2024