Maldives
MALDIVES FUND MANAGEMENT CORPORATION LIMITED
TERMS OF REFERENCE FOR EXECUTIVE ASSISTANT
POST: - EXECUTIVE ASSISTANT
REPORTING RELATIONSHIP: - REPORTING TO MANAGING DIRECTOR
RESPONSIBILITIES AND DELIVERABLES:
1) Act as the point of contact among executives, employees, clients and other external partners.
2) Manage information flow in a timely and accurate manner.
3) Manage executives’ calendars and set-up meetings.
4) Manage travel and accommodation arrangements.
5) Rack daily expenses and prepare weekly, monthly or quarterly reports.
6) Drafting letters and documents whenever necessary.
7) Maintain executive’s appointment schedules.
8) Completes projects by assigning work to clerical staff and follow up on results.
9) Act as an office manager by keeping up with the supply inventory.
10) Format information for Internal and External Communication – memos, emails, presentations, reports.
11) Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
12) Maintains customer confidence and protects operations by keeping information confidential.
13) Take minutes during meetings.
14) Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies.
15) Screen and direct phone calls and distribute correspondence.
16) Organize and maintain the office filling system.
17) Contributes to team effort by accomplishing related results as needed.
REQUIREMENTS:
1) Completion of Graduate Degree in Business Administration or Management. A Master Degree in relevant field will be an added advantage.
2) Minimum 3+ years of experience in a relevant field.
3) Excellent MS Office Knowledge.
4) Outstanding organizational and time management Skills.
5) Good verbal Communication in English and Dhivehi.
6) Good written skills in English and Dhivehi.
7) Discretion and Confidentiality.
8) Exceptional Interpersonal Skills.
9) Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
REMUNERATION:
Monthly: MVR 18,000 – MVR 20,000
Interested and qualified candidates should forward their application with a detailed CV along with academic certificate by email to [email protected] before 29TH AUGUST 2019 (Thursday) at 12.00 PM. Applications can be submitted in person to Ministry of Economic Development, Boduthakurufaanu Magu, Male’ on or before the deadline.
For further information please call 332-3668
APPLICATION DEADLINE:
29TH AUGUST 2019 (Thursday) TIME: 12:00 HRS.
